Executive Administrative Assistant / Youth Services

Youth Services · Encinitas, California
Department Youth Services
Employment Type Full-Time Employee
Minimum Experience Experienced

Executive Administrative Assistant / Youth Services

Number of Opportunities:1

Time Required: Full-time, 40 hours per week, non-exempt

Position Location: Remote

 

Yogananda Seva, Inc., a California-based religious nonprofit services organization, is seeking an Executive Administrative Assistant to provide high-level administrative support to the Co-Operations Managers of SRF Youth Services as well as the functional teams within the department.  Youth Services develops and manages programs for Self-Realization Fellowship children, teens, and families globally.

 

Supervisory Responsibilities:

  • May help to train and/or orient staff and volunteers.
  • May review the work of others.

 

Administrative Responsibilities:

  • Responsible for routine functioning of the SRF Youth Services department, ensuring confidentiality, consistency, and quality of work. 
  • Responsible to follow SRF’s and YSO’s guidelines, policies, and established processes.
  • Contributes to the development of new procedures.
  • Expected to solve problems as they arise related to daily processes with minimal direct supervision (e.g., managing workflow, file management, cross collaboration of the functional team, etc.).
  • Manages the recruiting and on-boarding process for Youth Services
  • Maintains a proactive overview of the entire Youth Services area to manage support requirements of the various programs.
  • Monitors and reports the progress of long- and short-term projects to ensure they are on track.
  • Monitors volunteers’ engagement and makes recommendations to senior staff as appropriate.
  • Maintain comprehensive and accurate records.
  • May attend meetings on behalf of executives, taking notes and recording minutes.
  • Receives incoming communication on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff and volunteers.
  • Performs other special assignments as needed.

 

Support Responsibilities:

  • Prepares communication on behalf of managers and functional teams.
  • Schedules/calendars meetings and events.
  • Manages expenses.
  • Performs minor accounting duties.
  • Generates reports and tracks data.
  • Writes and edits emails, drafts memos.
  • Assists with proposals.
  • May also assist with onboarding and training for Youth Services staff and volunteers. 
  • Performs additional duties as assigned.

 

Skills/Abilities Required or Preferred:

  • Ability to consistently honor and continually maintain a strict level of confidentiality.
  • Thorough knowledge of and experience with SRF principles and standards.
  • Excellent judgment in determining prioritization of work which includes a good understanding of workflow, priorities in the department, and monastic communication protocol.
  • Excellent organizational and problem-solving skills.
  • Accuracy and attention to detail with all work performed.
  • Proficiency in MS Office and familiarity with Microsoft Teams, Asana, Slack, Google Suite
  • Good overall computer skills, with basic knowledge of web-based customer service preferred.
  • Good command of the English language: grammar, punctuation and spelling.
  • Excellent verbal and written communication skills and the ability to write executive-level memos and reports. Writing samples will be required.
  • Ability to work with different nationalities and a diverse group of worldwide volunteers.

 

Education and Experience:

  • 2-3 years college or business school preferred.
  • 3+ years of Executive or Personal Assistant experience.

 

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds.

 

Equipment Requirements:

  • Computer
  • High-speed internet access
  • Telephone

Thank You

Your application was submitted successfully.

  • Location
    Encinitas, California
  • Department
    Youth Services
  • Employment Type
    Full-Time Employee
  • Minimum Experience
    Experienced