Yogananda Seva

Executive Administrative Assistant / Youth Services

Number of Opportunities:1

Time Required: Full-time, 40 hours per week, non-exempt

Position Location: Remote

 

Yogananda Seva, Inc., a California-based religious nonprofit services organization, is seeking an Executive Administrative Assistant to provide high-level administrative support to the Co-Operations Managers of SRF Youth Services as well as the functional teams within the department.  Youth Services develops and manages programs for Self-Realization Fellowship children, teens, and families globally.

 

Supervisory Responsibilities:

• May help to train and/or orient staff and volunteers.
• May review the work of others.

 

Administrative Responsibilities:

• Responsible for routine functioning of the SRF Youth Services department, ensuring confidentiality, consistency, and quality of work. 

• Responsible to follow SRF’s and YSO’s guidelines, policies, and established processes.
• Contributes to the development of new procedures.
• Expected to solve problems as they arise related to daily processes with minimal direct supervision (e.g., managing workflow, file management, cross collaboration of the functional team, etc.).
• Manages the recruiting and on-boarding process for Youth Services
• Maintains a proactive overview of the entire Youth Services area to manage support requirements of the various programs.

• Monitors and reports the progress of long- and short-term projects to ensure they are on track.
• Monitors volunteers’ engagement and makes recommendations to senior staff as appropriate.
• Maintain comprehensive and accurate records.
• May attend meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff and volunteers.
• Performs other special assignments as needed.

 

Support Responsibilities:

• Prepares communication on behalf of managers and functional teams.
• Schedules/calendars meetings and events.
• Manages expenses.
• Performs minor accounting duties.
• Generates reports and tracks data.
• Writes and edits emails, drafts memos.
• Assists with proposals.
• May also assist with onboarding and training for Youth Services staff and volunteers. 
• Performs additional duties as assigned.

 

Skills/Abilities Required or Preferred:

• Ability to consistently honor and continually maintain a strict level of confidentiality.
• Thorough knowledge of and experience with SRF principles and standards.
• Excellent judgment in determining prioritization of work which includes a good understanding of workflow, priorities in the department, and monastic communication protocol.
• Excellent organizational and problem-solving skills.
• Accuracy and attention to detail with all work performed.
• Proficiency in MS Office and familiarity with Microsoft Teams, Asana, Slack, Google Suite
• Good overall computer skills, with basic knowledge of web-based customer service preferred.
• Good command of the English language: grammar, punctuation and spelling.
• Excellent verbal and written communication skills and the ability to write executive-level memos and reports. Writing samples will be required.
• Ability to work with different nationalities and a diverse group of worldwide volunteers.

 

Education and Experience:

• 2-3 years college or business school preferred.
• 3+ years of Executive or Personal Assistant experience.

 

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds.

 

Equipment Requirements:

• Computer
• High-speed internet access
• Telephone